Employer Details

PAYE Reference

Income tax reference for P45's, P60's etc. Validation is applied to ensure that the first character does not start with a 'blank'.

Period Number

The current tax period. This will be shown as a 'CCYYPP' which equates to Century, Year and Period. For example '201201' denote tax period one of 2012. This is a view-only field.

PAYE District

Income tax district reference for P45's, P60's etc. The value should be numeric and is greater than 1.

ECON Number

Enter the Employers Contracted Out Number (ECON) if the Company has Contracted Out contributions deducted. This is editable. The value should start with E; positions 2 to 8 should be numeric and in the range of 3000000-3999999. The last character should be a letter. Example: 'E3999999A'.

Account Office Reference

This field displays a value of up to 13 characters which represents the company's account office reference number. The first three characters should be numeric, followed by the letter P, followed by another letter, followed by 7 numbers and a letter or 8 numbers. Example: '111PA1111111A'.

CMEC Employer's Reference

This field displays the Child Maintenance and Enforcement Commission (CMEC) reference number for the employer. The value in the first box must be '50' or '51' and the value in the second box should be a 10-digit number.

Employer Secondary Reference

This field displays a value which represents the company's secondary reference. The value should start with 'COTAX' or 'SAUTR' followed by 10 digits.

HMRC PAYE Scheme

This field displays the code that the company uses to calculate PAYE.

HMRC Known as

This field displays the name of the company as registered. This is a view-only field.

Unique HMRC ID

This is the employee's unique identifier and is generated automatically by the system. It is used to identify the employee to HMRC on the Full Payment Submission file. This field is editable to Admin Bureau, Vendor Support and Vendor Ops users. For all other user types, this field is view-only.

WPR Staging Date

This field displays the employer's WPR staging date.

Bank Sort Code*

This is the bank sort code that applies to the company. This should be in the format '11-11-11' and is validated against the bank sort code file.

Bank A/C Number*

This is the company bank account number which applies to the company. This is used in the preparation of BACS / BACSTEL information. The value must contain 8 digits. If the account number is less than eight, please precede it with leading zeros. For example, instead of '123456', enter '00123456'.

3 Yearly Review Date

This is the three-year anniversary of the staging date when all employees are re-enrolled.

BACS User Number

This is the Company BACS User Number used for Creation and Transmission of any BACS Files. This should contain 6 numeric digits.

Employers NI Savings Code

This refers to the code for the Salary Sacrifice pension schemes where the employer makes savings on their NI contributions.

Pay day Calendar Rule*

This indicates the pay date based on the pay frequency.

Employers NI Savings Rule No.

This field contains up to three digits referring to the employers NI savings rule number.

Period End Calendar Rule*

This sets the end date for the payroll, whether in a certain date of the month/ previous month/ following month.

Company Default SSP Qual Days

This field allows company-wide defaults to be set up for all employees. In the event that an individual has different qualifying days or working shift patterns, alternative qualifying days can be set up.

Initial Pay Period*

This is the first tax period from which payroll is to commence. The format is 'YYYYMM', where:

'YYYY' is current Tax Year, i.e. 2015;
'MM' is the various Tax Periods;
'Monthly & Periodic' goes from 01 to 12;
'Weekly' goes from 01 to 52; and
'Fortnightly' goes from 01 to 26.

1st Pay Date this Tax Year*

This is the first paydate in the current Tax Year. The Paydate calendar for the rest of the month in the Tax Year will be setup based on this 1st Paydate and the Paydate Calendar Rule.

Auto Run Payroll

This is a view-only field. This reflects what has been set up in Payroll.

Manual Suspend Auto Run

This is where Managed Payroll may suspend the Auto Run Process at an early stage.

Once this has been ticked, the remainder of the Payroll Process will be manual for the processing period, unless released. This field is also available on the Employee Pay Wizard's Finalise Payroll Process screen.

Customer on STOP

This field can only be set by the MPHR Management.

If a STOP has been placed, this message will be sent to the appropriate Team/ Client: "This payroll has been placed on STOP by Moorepayhr Management and must not be processed unless released by MPHRManagement. Input maybe inserted but no calculation of the payroll should occur."

If this has been unticked, this message will then be sent: "This payroll has now been taken off STOP by Management and will process as normal provided that there is sufficient time to meet your normal pay date. Should this not be the case then your payroll will process as soon as possible thereafter."

Net Variance %

This is a percentage box field. A recommended percentage value is at 60%.

This value in this field will initially be based on what has been set in Payroll.

Customer Gone Away

This box is ticked if the customer has left.

When a Payroll has been marked as 'Gone Away', Auto Run gets disabled.

Retain for Year End

This field is for Vendor Ops only to be used in special circumstances.

Create Gender Pay and Bonus Gap Reporting

This option enables the system to publish a Gender Pay and Bonus Gap for every Client based on a set of default pay elements every pay period for each payroll. The checkbox is ticked by default to indicate that Gender Pay and Bonus Gap Reporting is being made. Should the client not need or require this then this can be removed. The report should not be classed as definitive - it is a basis from which clients can advise of any changes and combine this and other relevant data (not held on Payroll) to make their published Gender Pay & Bonus Gap report on their Public Websites.

Apprenticeship Eligibility Levy

Clients would need to inform Moorepay if they are eligible to pay the Levy and if they are claiming the full £15,000 off-set or only a portion of it as with the Employment Allowance for each payroll they have with Moorepay any amount from £0 to £15,000 (this is the annual off-set allowance).

If eligible, this field would be manually set to a 'Y' at the start of Tax Year 2017/18 (or when it is notified that they become eligible to pay this during the course of the Year). Once set to 'Y', it will remain as 'Y' regardless of whether later in the Year they become not eligible to pay on a YTD Basis.

Once Eligibility is switched on, an associated deduction pay element code (not one currently in use) has to be entered here so that the figure can be included in the Payovers to HMRC.
When a payroll has not been setup with the Eligibility indicator and the indicator is set to 'N', a statement at the foot of the Company Summary reports will be displayed: "This payroll has not been set up for the Apprenticeship Levy to be deducted. Please check that your decision not to pay the Apprenticeship Levy is in accordance with current Legislation."
When the calculated Levyable Pay exceeds the obligatory earnings eligible for calculation at Pay Period YTD 'B', the following message will be displayed on the Summary reports as an additional footer to the message above: "Your calculated Levyable Pay YTD = £800,000 at Pay Period 03, and the obligatory earnings eligible for calculation YTD = £750,000. Indications are that if this level of earnings is likely to be maintained for the remainder of the tax year that you should be paying the Apprentice Levy and should consider applying this now."

Associated Pay Over Code

An associated pay over code must be added in this field and when the code inserted is already in existence, the following message will be displayed: "Value must not be an existing Pay/Deduction code."

Any amounts due as a result of the Levy will be added to Pay Overs as with other Tax and Nics each tax period using the associated pay code.

Annual Apprenticeship Levy Allowance (offset)

This is the annual amount to be applied against this payroll, which could be zero. There is an annual maximum amount of £15,000 between all payrolls within one employer or connected companies rule (i.e. client to advise on the figure). This annual figure can range from '0' to '£15,000' and will then be divided by 12 and accounted for in the "Amount claimed this period" field on a cumulative basis together with the Levyable pay to date:

Apprenticeship Levy Allowance This Period